When you connect Gmail to toflow.ai in 2026, outreach sequences go out from your actual Gmail address. Not a separate sending domain. Not a generic inbox. Your email, with your sending history, landing the way it should.
For sales teams already using Gmail as their primary email client, the toflow.ai Gmail integration means sequences run from the inbox your prospects might already recognise, without setting up a new domain or warming up a separate account from scratch.
How the toflow.ai Gmail integration works
Connect Gmail from Account in your toflow.ai settings. Click Add Account, select Gmail, and authorise toflow.ai via Google OAuth. toflow.ai requests only the permissions needed to send and read email on your behalf.
Once connected, outreach sequences use your Gmail address as the sending account. Opens, clicks, and replies track automatically. When a prospect replies to a sequence email, the reply appears in toflow.ai and can be handled by the inbox manager agent, which categorises responses and handles initial replies automatically.
Multiple Gmail accounts can be connected. Teams with several senders or dedicated outreach inboxes can manage all of them from a single toflow.ai workspace.
What you can do with the Gmail integration
Send sequences from your real inbox. Many outreach tools send from a generic domain that prospects have never seen. With toflow.ai sending through your Gmail address, you use the inbox your contacts recognise, which tends to perform better on both deliverability and response rates.
The AI follow-up agent monitors opens and clicks from Gmail sequences and sends follow-up steps at the right time. If a prospect opened the email twice but did not reply, the agent acts on that signal without you having to track it manually.
The inbox manager agent reads replies coming into Gmail through toflow.ai and categorises them: interested, not interested, wrong person, out of office. For straightforward replies it can send an initial response, flagging only the conversations that genuinely need a human response.
Gmail handles the email steps. LinkedIn and WhatsApp handle the other touchpoints. All of it runs in the same outreach sequence from toflow.ai, with engagement tracked across channels in one place.
Gmail vs Outlook
toflow.ai supports both Gmail and Outlook. If your team uses Google Workspace, Gmail is the natural choice. If your organisation runs on Microsoft 365, Outlook works the same way. Both accounts can be connected if your team is split across email clients.